Job Description/RequirementsKey Responsibilities:ProcurementThe implementation and / or maintenance of standard IRC Kenya procurement procedures.Ensuring that procurement services are carried out in accordance with IRC Kenya and donor-specific polices.Coordinationwith Finance, Admin, and program departments to ensure coordinatedinternal controls, timely payment of vendors and full, auditable supportdocumentation.Ensuring a transparent and responsive procurement process is implemented and maintained.Routinecommunication, coordination, and planning with the relevant requestingstaff / programs regarding the order and delivery of supplies.Ensuring that all Supplies, services, and equipment required are delivered in time.Establishment and maintenance of ethical, professional working relationships with suppliers.Maintain supplier information for regularly purchased items and be advised of current market conditions.Supervisestaff, assigning of duties through Delegation, supervising theperformance and regularly evaluating staff directly supervised by you.Guide on procurement-specific issues or improvements.Receive purchase request, process quotation, process purchase orders and payments.WarehouseMakesure the warehouses looked after, ensuring that updating of stockrecords is done daily both on the Bin card and stock cards.Certify that stores’ procedures are adhered to by all staff.Ensure that there is Controlled access to all IRC stores verify stores premises are secure.Have a well maintained stores filing system.Make certain efficient storage and inventory system is maintained and review monthly stock reports.Confirm office, residence, and store’s inventory is done monthly.Assets and Equipment managementMaintain a monthly updated asset register and make sure updated asset, inventory sheets are well kept.Verify that all IRC property is well maintained. Also handle fleet.Guarantee assets that are allocated to individuals are signed off on the equipment issue form.Certify that the premises are well looked after.Check that the movement of IRC assets is supervised, and the vital documentation is done when an asset changes its status.Ensure that an up-to-date filing system for all assets maintained. Also review all monthly asset reports.Recommend assets for disposal and ensure that the vital paperwork is prepared.Supply Chain ReportsWeekly PR Tracking status report, monthly Assets, Inventory and Fleet reports.Data collection.QualificationsHolderof minimum Diploma or equivalent in purchasing, supplies and managementin business Management, Supply Chain management / computer literate.Required Experience & Proficiencies:Atleast 3 years’ experience in procurement administration, preferablywith a non- governmental or humanitarian international organization.Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence through negotiation skills.Good writing and organizational skills.High sense of integrity.Excellent digital literacy and experience working with procurement software’s.Cultural and diversity sensitivity. Proficiency in Pokot desirable.
1 month ago Jobs Offers Nairobi 59 views
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