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Office Administrator I Jobs

2 months ago   Jobs Offers   Nairobi   84 views

0.0 star

Location: Nairobi

Job Description/RequirementsThe Commission on Administrative Justice (Office of the Ombudsman) is a Constitutional Commission established under Article 59 (4), Chapter fifteen of the Constitution and the Commission on Administrative Justice Act, 2011 with the mandate of addressing all forms of maladministration in the public sector in Kenya.The Commission is also charged with overseeing and enforcing the implementation of the Access to Information Act, 2016.INDENT FOR OFFICE ADMINISTRATOR IJOB TITLE: OFFICE ADMINISTRATOR IREPORTING TO: ASSISTANT DIRECTOR – HR & ADMINISTRATIONDEPARTMENT: CORPORATE SERVICESDIVISION: HUMAN RESOURCE & ADMINISTRATION DIVISIONJOB GRADE: CAJ 6NO. OF POSTS: 1TERMS OF EMPLOYMENT: PERMANENT & PENSIONABLEJOB DESCRIPTIONThe position will be responsible to the Assistant Director – Human Resource & Administration in providing secretarial and office administrative support services, managing protocols and protect the integrity of official correspondence and data.Specific duties and responsibilities will entail: -(i) Ensure security of office records, equipment and documents including classified materials;(ii) Ensuring security, integrity and confidentiality of data;(iii) Establishing and monitoring procedures for record keeping of correspondence and file movements;(iv) Maintaining an up-to-date filling system in the office;(v) Preparing responses to routine correspondence;(vi) Managing office protocol and etiquette;(vii) Taking oral dictation;(viii) Using e-office to research and process data;(ix) Coordinate office administrative services;(x) Attending to visitors/clients;(xi) Handling telephone calls; customer inquiries and complaints;(xii) Coordinating schedules of meetings and appointments;(xiii) Coordinating travel arrangements;(xiv) Managing petty cash and any other office administrative duties that may be assigned from time to time;JOB SPECIFICATIONSFor appointment to this grade, a candidate must: -(i) Have served in the position of an Office Administrator II or a comparable position for a minimum period of four (4) years;(ii) Have a Bachelors degree in Secretarial Studies, Office Management or its equivalent qualification from a recognized institution;(iii) Have a Diploma in Secretarial Management Course(iv) Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity; and;(v) Demonstrate professional competence and capability as reflected in work performance and results.CLEARANCE/COMPLIANCE CERTIFICATESApplicants will be required to attach copies of clearance and/or compliance certificates from:• Kenya Revenue Authority• Ethics & Anti-Corruption Commission• Directorate of Criminal Investigations (CID)• A credit reference bureau• Higher Education Loans BoardThe Closing date is on23rd August 2021 at 4.30pmThe Applications should be hand delivered or sent via post to the address below:-THE COMMISSION SECRETARYCOMMISSION ON ADMINISTRATIVE JUSTICE2ND FLOOR, WESTEND TOWERS – WAIYAKI WAYP O BOX 20414 CITY SQUARE 00200NAIROBIOnly shortlisted candidates will be contacted.The Commission on Administrative Justice is an Equal Opportunity employer.

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