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Finance Officer - West Pokot Jobs

1 month ago   Jobs Offers   Nairobi   50 views

0.0 star

Location: Nairobi

Job Description/RequirementsResponsibilities:Field Finance ReportingEnsure all cash books are closed and cash count conducted every month end.Ensure all bank books are closed and the period bank statement acquired at the end of the month.Prepare cashbook spreadsheets to upload stage ready for review by Senior Finance Officer before submission to Nairobi Finance.Rubber stamp ‘paid’ on all such documents once checks and cash vouchers are signed before filing.Maintainan organized, well documented (all files must be labeled accurately andtransparently) and sequential filing system for all disbursementvouchers. Ensure that files with original documentations are sent toNairobi monthly and scanned copies stored safely in the box folder.Bank and Cash ManagementMaintain petty cash at the set limit always ensuring no cash shortage.Ensure that all cash received is duly receipted, coded, and promptly banked.Perform supervised petty cash counts every Friday.Ensurethat payments are fully supported and are authorized at set limits asper IRC Kenya delineation chart before disbursement.Makepayments to vendors, MOH and staff through Citi direct platformensuring the payee and the Mpesa details are as attached in the paymentdocument.Update the online BVA platform after reviewing a document and tick paid when payment is done.Assist in preparation of bank reconciliation statement monthly.Monitorand track cash advanced to program and support staff monthly ensuringthat liquidation reports are prepared, and correction journals raisedready for review by Senior Finance Officer.Work with the Sector heads, help them develop accurate cash Forecasts and prepare monthly Cash Transfer Request (CTR).Monitor cash usage and requirements and advise of possible unusual activities or requirements.Bethe contact person for all bank correspondences and liaise with thebank officials to resolve problems or facilitate improved services.Ensure that all banks are immediately updated on changes on bank signatories.Budgets and BvAReview funding allocation to enable proper guidance to programs and proper coding.CloselyMonitor all grants to ensure there are not over/underspends by checkingexpenditures on the Budget Vs Actual (BvA) Reports.Reviewof actual vs. Budget results to ensure maximum utilization of budgetedamounts and to provide recommendations for realignment as required.Attend Grant Opening, BvA review and Grant Ending Meetings.Ensure all accruals at grant closure are accurate, valid, and promptly liquidated.Work on Salary map and submit for review.Internal ControlsReview controls and monitor compliance with established procedures.Prepare written reports which identify key issues and provide recommendations for improving control processes or procedures.Training and SupportTrain staff on IRC Accounting procedures and requirements, assist the program team in Finance related issues and activities.Review Financial data submitted, identify problems being encountered and recommend corrective action.Be willing and ready to participate in field staff exchange programs.Be receptive to the training IRC will give to develop your technical and professional competence.Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.To always act in accordance with IRC Policies, Kenyan Law and Standard accounting practice.Any other duties as may be assigned by supervisor.QualificationsDegree in Finance or AccountingCPA III qualificationAt least three years of finance and accounting experience in a similar position.Knowledge of fund accounting, procurement, and financial management of US and GFFO Cooperative Agreements.Knowledge of Microsoft Office software.Excellent interpersonal, organizational, and time management skillsSupportive personnel management style and ability to work in and as a team.Strong leadership skillsExcellent spoken and written English.Fluency in Pokot will be an added advantage.

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