Job Description/RequirementsLocatedin Nairobi, Kenya UNOPS Kenya Multi Country Office manages a growingportfolio of engagements, including associated strategic and operationalrisks. The KEMC sub-region currently consists of an establishedoperations center in Uganda, Harare, Mozambique and a portfolio ofengagements. This portfolio includes transactional projects inpartnership with the Nairobi based UN Agencies UN-Habitat and UNEP, inaddition to multiple ‘operational’ projects in Tanzania, Burundi,Uganda, Kenya and several Atlantic and Indian Ocean island states.Functional ResponsibilitiesUnderthe guidance and supervision of the Finance Manager, the FinanceAssistant- Retainer provides a variety of specialized finance,accounting, and clerical functions related to project accounting andfinancial reporting. S/he ensures high quality, accuracy and consistencyof work and promotes a client-oriented approach consistent with UNOPSfinancial rules and regulations.S/he will work in close collaboration with the UNOPS operations, programand projects’ staff for resolving finance-related issues andinformation exchange.Summary of Key Functions:Implementation of operational strategiesTreasury functionsAccounting, administrative and clerical supportFinancial ReportingKnowledge building and knowledge sharingProvide support to Projects in management of Operational Advances by :-Processing of Operational Advances (OA) establishment requestsensuring compliance with the applicable UNOPS Rules, regulations andratesFollowing up urgent Operational Advance requests with IPAS finance and FG to ensure timely disbursements to the custodians.Support in monitoring the Tranche spending to allow processing of the next Tranche upon 80% spending burn-rateSupport with reconciliation of Operation Advances after the endof activity, ensuring that the supporting documents are Legit, authentic and the traveling allowance paid is as per the applicablerate as agreed with the Donor .Assist with timely liquidation of the Operational Advances and ensure OA closures are made timely, as appropriate.Maintenance of accurate records (hardcopy and online) of alloperational and financial transactions for ease of reference andretrieval; document management, including file closures, archiving.Use of technology and electronic systems and tools to initiate work, share information with project staff and stakeholders.Provides support to Treasury, focusing on achievement of the following results:Review of payment requests in oneUNOPS ERP for completeness toensure that documentation is complete and all information concerning thepayment has been supplied; proper accounting codes used; certificationof services rendered/goods delivered is written on the payment documentand duly signed by authorized officials; payment request is incompliance with terms and conditions of agreement.Review and confirmation of appropriateness of operationaltransactions processed through the interpretation and determination ofapplicable UNOPS policies, regulations & rulesProvides accounting, administrative and clerical support to the Finance Unit, focusing on achievement of the following results:Preparation of Miscellaneous receipts on miscellaneous income (AR), review of supporting documents to ensure completeness, accuracy andcorrectness of accounts codes used; entry of AR transactions in thecomputerized accounting and finance system.Monitoring of financial recorded expenditures and related contributions to ensure timely and accurate accounting information.Communication with colleagues/clients in areas requiringverification, corrections, additional information, etc. to improvequality of output and/or account submission and increase knowledge basein the process.Monitoring of cash requirements to ensure adequate cash to meet current payment requests.Ensure the maintenance of a good filing and archiving system forthe purpose of achieving quick reference and up-to-date financialrecords.Ensures accurate financial reporting, focusing on achievement of the following results:Reconciliation of expenditures recorded in oneUNOPS.Assistance to Project Managers with oneUNOPS reporting and analysis.Provision of ad-hoc financial reports as needed including for Year-End closure.Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:Participation in the training for the operations/ projects staff on Finance.Contributions to knowledge networks and communities of practice.Monitoring and Progress ControlsThe key results have an impact on the overall execution of the UNOPSfinancial services. Accurate data entry and presentation of financialinformation and a client-oriented approach enhances UNOPS’ capability toeffectively and efficiently manage financial resources.EducationA secondary school certificate or equivalent qualification is required;University degree or diploma or certification in relatedsubjects; accounting, business administration or related areas isdesirable but not required.ExperienceA minimum of four (4) years of relevant finance experience at the national or international level is required;A minimum of one (1) year of knowledge and experience inAccounting Reconciliation or cash management or/and ERP systems or acombination of any two or the three of the above skills is required;Knowledge and experience in Accounting and Financial Reporting is desired;Experience in the use of Google Suite applications as well as in handling of web-based management systems is desirable.LanguagesFluency in English (writing, reading and speaking) is required.
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