Job Description/RequirementsThe position will be based in Nairobi, and report to our Chief Africa Correspondent.The Bureau Manager is the point person for administrative matters in the New York Times Nairobi bureau.Responsibilities include the following:Act as first point of contact/assistance for all visitors to the bureau.Troubleshoot equipment and resource emergencies, such as a bureau chief / reporter need for press pass or to source a flak jacket.Check and approve expenses for team members.Maintain staff contacts lists.Assist in payroll and process invoices for bureau, including freelancer payments.Coordinate and allocate physical resources and operations, including office and personnel moves, subscriptions, and miscellaneous coordination with broader NYT administration.Liaise with HR and IT to onboard new employees; ensure they have appropriate equipment and documents.Liaise with HR to help obtain visas and sort any Immigration issues for expats.Advise on relocation/home moves and assist with temporary accommodation where necessary. Process any associated costs with regard to living accommodation e.g, Rent, Rates if applicable and administer throughout the duration of the employee’s stay.Liaise with security in regard to office security procedures and security during assignments.Any other administration tasks and handling queries relating to bureau and employees where required.Fire marshal and first aid.The Bureau Manager will also assist with the following:Supporting bureau chief with administrative tasksAssisting in analyzing monthly budget, alerting relevant people to overspending.Scheduling and travel arrangements for bureau chief / reporters and visiting Times reporter / editors. Organize refreshments/catering for meetings if required.Skills RequiredDegree-level or equivalent office administrator.Meticulous organizational skills; ability to prioritize with strong attention to detail.Excellent communication skills, written and verbal.Numerate, comfortable and confident working with spreadsheets and budgets.Ability to deal with all levels of management and staff in a highly professional manner.Professional judgment with respect to detail and confidentiality is a must.An appreciation of The Times culture and work ethics.Preferred experience in media industry.Good general computer skills a must, experience with MS Word, Excel, email. Beneficial to have experience with Notilus, Workday, Egencia or other payment systems.The Bureau Manager will work closely with News Administration office in New York on all of the above matters.
1 month ago Jobs Offers Nairobi 31 views
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